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Executive Assistant to Lead Pastor

Overview

The Executive Assistant provides high-level administrative support, ensuring the smooth and effective operation of the church’s lead pastor. This role requires a proactive, organized, and detail-oriented individual who can manage complex calendars, coordinate communication, and assist with the logistical needs of the team. The Executive Assistant must exhibit strong discretion, integrity, and professionalism, supporting the lead pastor in their mission to serve the church and community. This position also requires the ability to work with multiple stakeholders, both internally and externally, to ensure that the church’s strategic goals are met.

Responsibilities 
  • Administrative Support:
    • Manage and maintain calendars, ensuring timely scheduling and coordination of meetings, appointments, and events.
    • Prepare the lead pastor for meetings and each week ahead — agendas, background materials, talking points, and outstanding items — and support meetings themselves by organizing documents/presentations, taking minutes, and tracking action items.
    • Coordinate travel arrangements, lodging, and itineraries.
    • Handle routine administrative work with consistency and care, without needing to be asked twice.
  • Confidentiality & Communication:
    • Handle sensitive and confidential information with discretion and integrity.
    • Serve as the primary liaison between the Lead Pastor and staff, ministry leaders, congregation, and external partners — ensuring timely responses, follow-up, and effective two-way communication.
    • Triage incoming requests and ideas, flagging what needs attention now versus what can wait or be delegated.
    • Maintain accurate, organized records of commitments, contacts, and ongoing tasks so nothing depends on memory.
  • Project Management: 
    • Support strategic initiatives and special projects by providing logistical and administrative oversight.
    • Track progress on key initiatives, maintaining deadlines and helping the team stay on schedule.
    • Support planning and execution of key church events and board meetings, including preparing all related materials.
  • Office and Resource Management:
    • Oversee day-to-day office operations — filing, document organization, equipment, and supplies — and manage event/resource materials to keep the team well-equipped.
    • Help manage budgets for pastoral-related expenses and assist with expense reports.
Qualifications  
  • Commit to 5 Epic Church Staff Values: Life-Giving; Team First; Get To; Bring our Best; Get Better
  • Commited to orienting all of life around Jesus
  • Relational and teachable spirit
  • Ability to switch quickly between tasks
  • Sweat the small details and willingness to do any job, big or small
  • Strong organizational and time-management skills with attention to detail
  • Ability to handle confidential information with discretion
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technology/tools
  • Experience with project management tools
  • Ability to work independently and as part of a team
  • Strong problem-solving abilities and adaptability to changing priorities

To apply, email recruiting@epicsf.com.

Digital Content Director

Overview

Hours: Full-time, 40 hours per week
Reports to: Communications Director

The Digital Content Director is a hands-on leader responsible for shaping and executing Epic’s visual and creative expression across photo, video, and graphic design. This role combines creative direction, high-level execution, and volunteer leadership to ensure our content is compelling, on-brand, and delivered on time. Because our creative team is volunteer-driven and primarily capture-focused, this role must be highly skilled in photography, videography, post-production and editing to maintain consistency, quality, and momentum. The Digital Content Director works closely with the Communications Director to bring church-wide vision, campaigns, and storytelling to life with proficiency in graphic design.

Responsibilities 

Creative Direction & Production

  • Lead and execute creative direction for photo, video, and design across sermon series, campaigns, events, and ongoing church content
  • Ensure visual consistency and brand alignment across all creative assets.
  • Personally edit and produce key video and photo content to meet quality standards and tight deadlines
  • Create, plan, and manage photo and video assets for social media in collaboration with the Communications Director, including maintaining the content calendar, coordinating post scheduling, and ensuring platform-specific formatting and best practices.
  • Translate ministry vision and messaging into clear, compelling visual storytelling.

Volunteer Leadership & Support

  • Recruit, onboard, and develop creative volunteers (photographers, videographers, editors, graphic designers)
  • Provide clear direction, training, and feedback to empower volunteers to use their gifts effectively
  • Coordinate volunteer capture needs in partnership with the Communications Director
  • Foster a life-giving, encouraging creative team culture

Project & Asset Management

  • Manage creative workflows from capture through final delivery
  • Organize, maintain, and archive digital assets for easy access and reuse
  • Collaborate with the Communications Director to align creative execution with campaign timelines and priorities
  • Ensure all creative deliverables are completed accurately and on schedule

Collaboration

  • Work closely with Communications Director to execute church-wide communication and marketing strategies
  • Partner with staff and ministry leaders to understand creative needs and provide solutions
  • Collaborate with third-party vendors (freelancers, production partners, agencies) on special creative projects as needed
  • Collaborate with in-house creatives, volunteers, and external partners as needed
Qualifications
  • Strong proficiency in creative tools (Adobe Creative Suite, Final Cut Pro or equivalent)
  • Demonstrates experience in photo and video editing with a strong eye for storytelling and detail
  • Highly organized with the ability to manage multiple projects simultaneously
  • Strong communicator who can lead, coach, and collaborate effectively
  • Ability to work independently while thriving in a team-oriented environment
  • Minimum of 3 years of experience in creative production, marketing, or related roles
  • Experience working with and leading volunteers preferred
  • Working knowledge of current best practices for high-quality video production
  • Reasonable flexibility to accommodate filming or events outside standard office hours (with offset time approved by supervisor)
Benefits
  • Insurance
  • Retirement match
  • Paid time off
  • Phone bill reimbursement
Staff Expectations
  • Exemplify Epic’s Values
  • Lead with a heart aligned to Epic’s mission and vision
  • In-office presence required
  • Embodies Epic Church’s five staff values: Life-Giving, Team First, Get To, Bring Our Best, Get Better.
Benefits
  • Insurance
  • Retirement match
  • Paid time off
  • Phone bill reimbursement

To apply, email recruiting@epicsf.com.

Communications Director

Overview

Hours: Full-time, 40 hours per week
Reports to: Executive Pastor of Ministries

Epic Church is seeking a strategic, mission-driven Communications Director to lead and align all church-wide communications. This role is responsible for setting vision, developing strategy, ensuring brand consistency, and building systems that support clear and compelling messaging across every ministry and platform.

This is a strategic leadership role focused on direction, alignment, and oversight - with creative production and digital execution supported by the Digital Content Director, contractors, and volunteer team.

Responsibilities 

Strategic Leadership & Vision

  • Develop and oversee a comprehensive church-wide communications strategy aligned with annual ministry goals.
  • Establish messaging priorities and campaign focus throughout the year.
  • Create and oversee the master editorial and campaign calendar.
  • Ensure proactive planning rather than reactive communication.
  • Evaluate communication effectiveness through analytics, engagement metrics, and feedback.
  • Adjust strategies to improve clarity, reach, and impact

Church-Wide Messaging & Brand Stewardship

  • Serve as primary steward of Epic Church’s brand voice, tone, and visual standards.
  • Ensure consistency across all ministries and communication channels.
  • Oversee messaging for sermon series, ministry initiatives, events, and campaigns.
  • Provide final approval on major communication pieces and campaigns.
  • Safeguard theological accuracy and clarity in written and digital communication.

Marketing Strategy & Digital Growth

  • Develop and oversee marketing strategies for:
    • Sermon series
    • Seasonal initiatives
    • Major events
    • Ministry campaigns
  • Guide paid and organic digital strategies (Google Ads, SEO, analytics oversight).
  • Set direction for email marketing, social media strategy, and website priorities.
  • Monitor performance data and adjust strategy to improve digital engagement and reach.

Cross-Department Collaboration

  • Partner with ministry leaders to clarify communication needs and timelines.
  • Establish clear intake processes and communication workflows.
  • Align internal staff communication with external messaging priorities.
  • Lead planning meetings related to major church-wide campaigns.

Team Leadership & Oversight

  • Lead the Communications Staff Team and Volunteer Creative Team to ensure alignment with Epic Church’s mission and vision.
  • Provide art direction and strategic feedback to ensure brand alignment.
  • Identify opportunities to outsource graphic design or social media support when needed.
  • Foster a healthy, collaborative, and mission-aligned team culture.

Ongoing Director-Level Execution

While primarily strategic, this role will maintain select execution responsibilities:

  • Oversee and contribute to weekly announcements
  • Provide direction, editing, and finalization of weekly newsletter
  • Produce and manage message notes for production
  • Provide final review on key digital content before publication
  • Maintain digital marketing funnels and campaign budgets
Preferred Skills & Experience
  • Proven experience in communications, marketing, or brand leadership
  • Strong strategic planning and organizational skills
  • Experience supervising staff and/or contractors
  • Ability to build systems and workflows
  • Excellent written and verbal communication skills
  • Proficiency (or working knowledge) in:
    • Planning Center Online
    • Google Ads & Analytics
    • Webflow
    • Email marketing platforms
  • Ability to balance big-picture vision with operational oversight
Success in this role looks like:
  • Clear and unified church-wide messaging
  • Proactive campaign planning with fewer last-minute requests
  • Consistent brand voice and visual identity
  • Increased engagement across digital platforms
  • Healthy team structure with defined ownership and accountability
  • Strategic use of internal and contracted resources to maintain excellence 
Benefits
  • Insurance
  • Retirement match
  • Paid time off
  • Phone bill reimbursement
Staff Expectations
  • Exemplify Epic’s Values
  • Lead with a heart aligned to Epic’s mission and vision
  • In-office presence required
  • Embodies Epic Church’s five staff values: Life-Giving, Team First, Get To, Bring Our Best, Get Better.

To apply, email recruiting@epicsf.com.

More Than A Routine
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