Description 

• Epic Church is looking for an Executive Assistant to provide high-level administrative support, ensuring the smooth and effective operation of the church’s executive pastors. This role requires a proactive, organized, and detail-oriented individual who can manage complex calendars, coordinate communication, and assist with the logistical needs of the team.
• The Executive Assistant must exhibit strong discretion, integrity, and professionalism, supporting the pastoral team in their mission to serve the church and community. This position also requires the ability to work with multiple stakeholders, both internally and externally, to ensure that the church’s strategic goals are met.
  

Responsibilities 

Administrative Support:

• Manage and maintain calendars, ensuring timely scheduling and coordination of meetings, appointments, and events.
• Prepare and organize documents, agendas, and presentations for meetings, including taking minutes and tracking action items.
• Oversee communication with church staff, leadership teams, and external partners, ensuring timely responses and follow-up.
• Coordinate travel arrangements, lodging, and itineraries.

Event and Meeting Coordination:

• Assist in planning and executing key church events.
• Organize and coordinate logistics for leadership meetings, including preparation of meeting materials and post-meeting follow-up.
  

Project Management:

• Support strategic initiatives and special projects by providing logistical and administrative oversight.
• Track progress on key initiatives, maintaining deadlines and helping the team stay on schedule.

Confidentiality & Communication:

• Handle sensitive and confidential information with discretion and integrity.
• Act as a liaison between the Executive Pastoral Team and church staff, ministry leaders, congregation, and external partners.
• Foster effective communication between the pastoral team and staff.

Resource Management:

• Manage and track resources (e.g., office supplies, event materials) to ensure that the team is well-equipped.
• Help manage budgets for pastoral-related expenses and assist with expense reports.

General Office Management:

• Oversee day-to-day operations including filing, organizing documents, and maintaining office equipment and supplies.
• Assist in preparing materials for board meetings, church events, and other organizational gatherings.

Qualifications and Characteristics ‍

• Commit to 5 Epic Church Staff Values: Life-Giving, Team First, Get To, Bring our Best, Get Better
• Committed to orienting all of life around Jesus 
• Relational and teachable spirit 
• Ability to switch quickly between tasks
• Sweat the small details and willingness to do any job, big or small
• Strong organizational and time-management skills with attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technology/tools.
• Experience with project management tools is a plus.
• Ability to work independently and as part of a team.
• Strong problem-solving abilities and adaptability to changing priorities.

To apply, email will@epicsf.com with your resume.